Thursday, November 1, 2012

Google Drive 101

Have you used your Google Drive lately? It's a great way to keep track of important information and to have your documents, spreadsheets, presentations, pictures, and videos always available and easily accessible in the cloud. Your Google Drive is a part of your Google account, and all DHS faculty have Google (Gmail) accounts with Drive enabled. Also, anyone can have access to Google Drive if they create a personal Gmail account. Here's a quick overview to help you get started or to refresh your memory:

1. Log in to your Gmail account (

After you have logged in, your screen should look like this:

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2. Click"Drive" (in the black horizontal bar, next to "Mail)

A new tab will open to show you this:

[Click image to view larger]

3. This is your cloud storage space in Google Drive, an awesome place to stash that lesson plan or project notes. It's also easy to create a new document, spreadsheet, presentation, etc. right in your Drive (no need for word processing programs, although anything you create can be downloaded as a Word document, PowerPoint presentation, PDF, etc. so that others can easily view what you create).

4. To start something new, click "CREATE" (the orange button in the left-hand column). When you do, you will see these options:

[Click image to view larger]

 5. Let's say you choose "Document." (Your document will open in a new tab.) You can click "Untitled Document" in the upper left-hand corner in order to re-name your document. Then you can start typing! It works just like any standard word-processing program (except that it auto-saves - a huge bonus!)

[Click image to view larger]

6. Also notice in the screenshot above that the blue button in the upper right-hand corner says "Share." Click this button in order to work collaboratively on a project - colleagues with Gmail accounts can edit your document, making team-work seamless!

7. After you have created something, you can click back to the tab that says "My Drive." When you do, you will start to see a list of items in your Drive. (In the middle of the screen, near the bottom):

[Click image to view larger]

Your Google Drive is a great way to get and stay organized! Best of all, it's free and it comes with your DHS Gmail account (which means that you already have one - no signing up necessary : )

Let me know how it goes, and be sure to stop in the library or email me if you have any questions. I would be happy to help!

~ Mrs. Z

P.S. If you have a personal Gmail account, and you were a previous "Google Docs" user, good news! Your documents have not disappeared! They are now in your Drive, as "Google Docs" has evolved into Google Drive.

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